Reconciliation Specialist

Mis à jour: March 3, 2023
Emplacement: Plano, TX, United States
Identification d’emploi: 147622


Cadent specializes in high science, high touch peer to peer medical communications. The company excels in translating complex science into compelling messages that deliver value and action. Cadent builds relationships and collaboration between the biopharmaceutical industry and healthcare professionals.

Cadent Medical Communications, powered by Syneos Health, is seeking a Reconciliation Specialist to assist the program specialists and program managers in processing key financial data across multiple meetings. Manages expense reimbursement payments, creates open payments/transparency reports, and creates and updates budgets as needed and may manage execution of physician consulting agreements speaker bureau and live or virtual meetings.


  • Manages assigned aspects of financial reporting including creating and updating budget and reporting templates, processing expense reimbursements, assisting with data migration into the spend management system, tracking and reconciling program budgets, and entering final program spend into the meeting management system.
  • Manages consulting agreements between pharmaceutical company and physician institution
  • Interacts with internal and external customers and vendors while helping to expedite work activities.
  • Performs calculations, creates reports, and produces moderately complex spreadsheets
  • Ensures client guidelines and business rules are followed
  • Process and code vendor invoices through AP
  • Ensures all out-of-pocket costs are within compliance
  • Mails and tracks honoraria and travel expense payments to speakers
  • Communicates with speakers/attendees regarding honoraria and/or expense reimbursements
  • Pulls back-up documentation for reconciliations and audits
  • Pulls back-up documentations for internal team members as it relates to programs
  • Collect W9 tax forms if they are not in our database
  • Open Payments Reporting
  • Ability to meet established deadlines
  • Ability to communicate clearly and effectively with logistics and account services
  • All other meeting related tasks as needed and approved by manager

Job Requirements


  • Minimum Associates Degree or equal work experience
  • 2 years business experience       

Job Qualifications:

  • Microsoft Office
  • Mastery and common sense of Excel is in your blood – Yes Profiency!

Organizational Skills

  • Can use resources (people, material, support) effectively and efficiently                                                                               
  • Keeps files organized and up to date on a Shared Drive – saving to your desktop will not work                                       

Process Management        

  • Ability to learn and follow established process and procedures
  • Prioritizes work and asks for direction when overwhelmed or uncertain
  • Understands how to separate and combine tasks into efficient work flow                                                                              
  • Familiarizes and adapts to each client’s process                                                          

Attention to Detail

  • Produces accurate work, even when under pressure                                                    
  • Completes in a timely manner, but can communicate or forecast potential missed deadlines                                             
  • Checks the accuracy of information before using or passing on to others                                                                                            

Taking Direction                                                 

  • Flexible and adaptable                                                                                                                                      
  • Demonstrates good follow through 
  • Takes ownership of their work                                         


  • Be prepared, this is a FT 40-hour work week schedule
  • Monitor calendar for scheduled activities and comes prepared to internal meetings
  • Submits billable hour timesheets daily
  • Small team environment supporting 26 people in a large corporation, be willing to support teammates with adjusting work priorities.

At Cadent, our workplace is flexible, family-oriented and places high importance on work-life balance. The engaging and rewarding nature of the work that we do is evident in the enthusiasm employees bring to the office every day. Overall, Cadent has a commitment to integrity, a commitment to client satisfaction and a commitment to employee satisfaction and development.

Cadent is part of Syneos Health Communications, a purpose-built collective of agencies focused on supporting health and biopharmaceutical innovators. We work in scalable, collaborative teams that partner across disciplines and geographies to deliver integrated communications strategies that accelerate brand performance. In today’s fast-changing and complex environment, success lies in making connections: between science, emotion, and technology; between data, design and human insight. We’re able to make those connections because our medical communications, digital, advertising, public relations, data science, research and market access specialists work closely with each other and with healthcare experts, including physicians, pharmacists and advocates. Together, we are the connected healthcare partner tapping rich insights to drive innovation, change behavior and pioneer a new era of accountable marketing.

Syneos Health Communications is powered by Syneos Health, a global professional services organization designed to help the biopharmaceutical industry shorten the distance from lab to life.

WORK HERE MATTERS EVERYWHERE | How will you accelerate bringing new therapies to patients?

Syneos Health is an affirmative action/equal opportunity employer (Minorities/Females/Vet/Disabled) 

As a healthcare company we have an important responsibility to protect individual and public health. Except in those locations where state or local law impacts this vaccination requirement, this position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities unless an exemption can be confirmed based on a medical condition, sincerely-held religious belief, or other reasons recognized by applicable law. Submission and approval of an exemption request does not necessarily guarantee that an accommodation can be provided for any specific job. 

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