Executive Assistant

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Mis à jour: Yesterday
Emplacement: Somerset, NJ, United States
Identification d’emploi: 144686

Overview

You’re driven, resourceful, and above all else - remarkably smart.
You love a good challenge. You are the first to roll up your sleeves and work with relentless energy until you solve the unsolvable, beat the unbeatable and you always come out on top. Passable doesn’t cut it – you’ve got fire in your belly to learn more, do more and be more. For you, the sweetest success is shared success and you’re known for your good nature. You’ll fit right in at Syneos Health where we surround ourselves with the most talented and agile professionals in the industry, but we check our egos at the door.

Responsibilities

The Executive Assistant works closely with and primarily supports the needs of our Deployment Solutions President in addition to other key executives within our Commercial business. 

More Specifically:

  • Coordinates travel including ground transportation, flights, and hotel rooms for executive staff
  • Maintains, updates and protects executives’ calendars to proactively help them manage demanding schedules
  • Schedules meetings in-house and off-site in support of executive staff; secures meeting locations and ensures all related logistics are planned and executed smoothly; when needed, prepares meeting locations and conference rooms appropriately before and after meetings
  • Compute weekly Timesheets and Expense Reports, in a timely manner
  • Handles confidential information (i.e. staffing plans, salary information, client contracts, etc.) on a routine basis for executive staff
  • Research and compile materials needed for meetings, calls and projects
  • Prepare draft communications and occasional mail correspondence
  • Assist with document production and projects, as requested utilizing excel for reports, PowerPoint for deck development.
  • As needed to support executive staff, types/files correspondence and/or important documents, makes copies, binds/prepares presentations and other materials
  • Attend staff meetings and internal meetings, take notes as needed and transcribe/synthesize information into summary report
  • Complete special projects as assigned

Job Requirements

At Syneos Health, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we take into consideration transferrable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities. 

Along with demonstrated initiative, uncompromised integrity and a results-oriented mindset, the ideal candidate has:
  • Possess intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
  • Have a strong dedication to customer service, and be well organized with excellent written, oral, and interpersonal communication skills
  • Have the ability to work efficiently, be solutions-oriented, proactive, and anticipate needs
  • Take ownership of work and excel in a team environment
  • Possess strong time management skills, with attention to detail, following through on projects and handling multiple tasks
  • Exercises sound judgment and has ability to independently make certain decisions
  • Anticipates the needs of executives and proactively addresses
  • Communicates in a highly professional, courteous and articulate manner
  • Have at least 10 years prior executive support experience.
  • Experience working in a publicly traded company a plus

At Syneos Health, we believe in providing an environment and culture in which our people can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality of life balance.

As a healthcare company we have an important responsibility to protect individual and public health. This position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities, unless an exemption can be confirmed based on a medical condition or sincerely held religious belief. Submission & Approval of an Exemption does not guarantee that an exemption can be accommodated.

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Why Syneos Health? Join a game-changing global company that is reinventing the way therapies are developed and commercialized. Created through the merger of two industry leading companies - INC Research and inVentiv Health - we bring together more than 23,000 clinical and commercial minds to create better, smarter, faster ways to get biopharmaceutical therapies to patients. Teaming with some of the most talented professionals in the industry, you'll gain exposure and work in a dynamic environment where you'll be supported with comprehensive resources including emerging technologies, data, science and knowledge sharing. Grow your career with a global company committed to shortening the distance from lab to life.

WORK HERE MATTERS EVERYWHERE | How will you accelerate biopharmaceutical commercialization?

Syneos Health is an affirmative action/equal opportunity employer (Minorities/Females/Vet/Disabled)

As a healthcare company we have an important responsibility to protect individual and public health. Except in those locations where state or local law impacts this vaccination requirement, this position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities unless an exemption can be confirmed based on a medical condition, sincerely-held religious belief, or other reasons recognized by applicable law. Submission and approval of an exemption request does not necessarily guarantee that an accommodation can be provided for any specific job. 

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